Administrative Senior Associate
New
Based in United StatesFull-TimeSenior
Salary not disclosed
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Job Details
- Experience
- Minimum of 5 years
- Required Skills
- SharePointMicrosoft ExcelMicrosoft Office SuiteData entryPowerPoint
Requirements
- Minimum of 5 years of experience in an administrative, operations, or professional office support role
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams, SharePoint) and document management tools
- Experience handling scheduling, travel coordination, and administrative logistics in a professional environment
- Excellent organizational skills with the ability to manage multiple priorities and shifting deadlines
- Strong written and verbal communication skills across both technical and non-technical audiences
- High attention to detail with strong proofreading, data accuracy, and documentation skills
- Ability to work independently in a remote environment while staying proactive and self-motivated
- Comfortable working under pressure in a fast-paced environment with changing priorities
- Ability to maintain confidentiality and handle sensitive information appropriately
- Familiarity with AI tools and modern digital productivity platforms is a plus
Responsibilities
- Provide broad administrative and operational support across departments, including document preparation, proofreading, data entry, and reporting
- Maintain and update internal files, templates, resumes, specifications, and documentation systems to ensure accuracy and standardization
- Support proposal development, internal presentations, and company-wide meetings including scheduling, coordination, and content preparation
- Manage shared inboxes and communication channels, triaging requests and directing them to appropriate teams or stakeholders
- Assist with onboarding and training coordination, including scheduling sessions and tracking participation
- Support logistics for internal programs, including swag distribution, employee gifting, and vendor coordination
- Assist directors with travel arrangements, event registrations, calendar management, expense tracking, and special projects
- Track policy updates, document requests, and internal process changes to ensure timely completion and compliance
- Contribute to the preparation of reports, presentations, and internal communications across multiple stakeholders
- Ensure all tasks are completed accurately, efficiently, and within established deadlines
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