Operations Associate to the CEO
P
PairedDTC Ecommerce Startup
Spain; Canada, US Mountain Time (within 3 hours preferred)Full-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 5+ years
- Required Skills
- Financial analysisHubSpotGoogle WorkspaceNotion
Requirements
- 5+ years of experience supporting C-level executives in startup or high-growth environments.
- Strong background in executive support (calendar, inbox, communication).
- Experience in scaled DTC or ecommerce businesses.
- Ability to act as an Executive Business Partner rather than a purely administrative role.
- Financial literacy regarding P&Ls, budgeting, and expense tracking.
- Experience with legal and compliance processes like contracts and trademarks.
- Familiarity with EOS/Traction methodologies.
- High proficiency in AI tools (Claude, ChatGPT, AI agents).
- Technical proficiency in Google Workspace, Slack, Notion, HubSpot, QuickBooks, and CRM systems.
- Strong analytical and process optimization skills.
- Ability to thrive in fast-changing, ambiguous environments.
- Excellent communication and discretion regarding confidential matters.
Responsibilities
- Own and manage the CFO’s calendar, inbox, and priorities.
- Act as an execution partner bridging communication between leadership and stakeholders.
- Support business operations and strategic initiatives.
- Coordinate vendor relationships, contracts, and operational due diligence.
- Assist with legal and compliance workflows including trademarks and patents.
- Support financial operations by tracking budgets, reports, and invoices.
- Build and improve SOPs, dashboards, and operational systems.
- Leverage AI tools to optimize workflows and documentation.
- Prepare meeting materials and executive briefings.
- Support exit readiness initiatives and data room management.
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