Events Producer
W
Windfall TrustAI Policy
US or Europe preferredFull-TimeMiddle
Salary$95K - $125K; $95K – $125K • Offers Equity
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Job Details
- Experience
- 5+ years
- Required Skills
- Project ManagementStakeholder managementProcess improvementBudget management
Requirements
- 5+ years producing high-quality events, convenings, workshops, roundtables or executive meetings
- Experience managing complex events end to end, including budgets, vendors, timelines and on-site delivery
- Strong project management skills, attention to detail and written communication
- Comfort working with senior stakeholders, speakers, participants and partners
- Experience managing or coordinating external event producers, agencies or vendors on-site
- Comfortable operating as a system designer and building infrastructure
- Experience building operational systems, templates or processes
- Comfort working in a remote, international team
- Willingness to travel internationally
Responsibilities
- Produce Windfall events end to end, from planning through on-site delivery and follow-up
- Build production plans, timelines, run-of-show documents and checklists
- Manage venues, vendors, budgets, contracts, materials and participant logistics
- Coordinate with co-conveners, host institutions, external agencies and partner teams
- Be on the ground for events, managing setup, registration, room flow, speaker support and troubleshooting
- Build the templates, playbooks, vendor lists and processes that allow Windfall to scale its convening work
- Design and maintain the operational infrastructure
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