General Virtual Assistant (MXT - 11042401)

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Requirements:

• 3+ years of experience in an Executive Assistant, Coordinator, or similar administrative role.
• Demonstrated expertise in managing complex schedules and communications.
• Strong organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities.
• Excellent written and verbal communication skills, capable of handling sensitive information with professionalism.
• Proficiency in email, calendar, and document management tools such as Microsoft Office Suite, Google Workspace, or similar platforms.
• Ability to work independently and anticipate needs.
• Ability to work primarily within Central Standard Time; Pacific Standard Time is also acceptable.
• Familiarity and interest with science or healthcare settings is a plus but not required.

Responsibilities:

• Maintain accurate digital records and organize files.
• Triage and respond to emails on behalf of the team, ensuring timely and professional communication.
• Coordinate and schedule meetings, appointments, and calls with patients, prospects, and other stakeholders.
• Track ongoing communications, send reminders, and ensure timely follow-up on pending tasks.
• Assist in preparing reports, presentations, and documents as required.
• Help monitor progress on key tasks and projects, ensuring deadlines are met.
• Organize travel itineraries, accommodations, and related logistics as needed.
• Perform ad-hoc tasks such as organizing files, conducting basic research, or ordering supplies.