Executive Assistant

Posted 2024-10-22

View full description

💎 Seniority level: Executive, 5+ years

📍 Location: Philippines, Mexico, MST, NOT STATED

🏢 Company: Hireframe

🗣️ Languages: English

⏳ Experience: 5+ years

🪄 Skills: LeadershipData AnalysisPeople ManagementAdministrative ManagementFinancial ManagementData analysisCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelAccountingAttention to detail

Requirements:

Fluency in English with excellent oral, written, and interpersonal communication skills.
Minimum of 5+ years of experience in bookkeeping, finance, and accounting, including managing accounts payable/receivable, payroll, and financial reporting.
Proven experience in providing executive-level administrative support, ideally supporting senior leadership (SVP level or higher).
Proficiency in HubSpot, Zapier, Google Workspace (e.g., Gmail, Calendar, Docs, Sheets), and Slack.
Strong attention to detail, with the ability to manage multiple projects and prioritize tasks in a fast-paced environment.
High integrity and a proven ability to maintain the confidentiality of sensitive financial information.
Ability to adjust to changing schedules and handle last-minute requests efficiently.
A proactive mindset with the ability to anticipate financial needs, identify issues, and provide solutions.

Responsibilities:

Provide administrative support to the executive team based in Denver, Colorado, during MST hours.
Handle full-cycle accounting, including accounts payable, accounts receivable, payroll, expense tracking, and financial reporting.
Maintain and organize financial records, reconcile accounts, process invoices, and ensure accurate financial documentation in collaboration with the finance team.
Handle sensitive financial information and ensure data security and strict confidentiality.
Track and manage executive expenses, ensuring timely reimbursements and proper documentation for audit purposes.
Arrange complex travel itineraries, manage meeting schedules, and assist in preparing board meetings by assembling materials, distributing agendas, and recording minutes.
Support the setup, monitoring, and management of tools such as HubSpot and Zapier to automate workflows and streamline financial and business processes.
Collaborate with the marketing team on tasks like drafting email campaigns, overseeing marketing calendars, and supporting marketing automation efforts.

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Executive Assistant

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