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Executive Assistant

Posted 2024-10-16

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💎 Seniority level: Senior, Proven experience as an Executive Assistant or in a similar role supporting senior leadership

🔍 Industry: Employee experience platform

🗣️ Languages: English

⏳ Experience: Proven experience as an Executive Assistant or in a similar role supporting senior leadership

Requirements:
  • Proven experience as an Executive Assistant or in a similar role supporting senior leadership
  • Strong organizational skills with exceptional attention to detail
  • Excellent communication and interpersonal skills, both written and verbal
  • Proficiency in productivity tools like Microsoft Office, Google Suite, and scheduling software
  • Ability to manage multiple priorities and work under pressure in a fast-paced environment
  • Self-motivated and proactive, with a problem-solving mindset
  • Experience in handling confidential information with professionalism
  • Flexibility to work across time zones and adapt to changing priorities
Responsibilities:
  • Maintain and coordinate complex calendars, scheduling meetings, and managing travel arrangements across time zones
  • Handle email correspondence, draft communications, and act as a liaison between executives and internal/external stakeholders
  • Assist in organizing and executing special projects, including tracking deadlines and following up on deliverables
  • Prepare agendas, presentations, and meeting materials; take notes and ensure action items are tracked and completed
  • Plan and organize travel itineraries, accommodations, and transport for executive travel
  • Support with office operations, vendor management, and organizing events as needed
  • Handle sensitive information with the utmost discretion and professionalism
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